QuickBooks Pro 2009/10 QBⁱ series

Comprehensive payroll management

All payroll information is centralised and at your fingertips in the Payroll Centre. Perform all payroll tasks, view previous payroll transactions, enter time, create and schedule payments, email pay slips to your employees, and even split pay into multiple bank accounts.

QuickBooks Pro's integrated payroll saves time and money by avoiding duplicate data entry and the troubles associated with incorrect payroll withholding.

Monitor business performance

More than 100 reports and graphs can be generated within the QuickBooks Reports Centre to keep a close eye on your business. View reports to find detailed financial information and convert each report into a PDF file for email, so the recipient views the report just as you do.

Manage your business more effectively

QuickBooks is more efficient than spreadsheets, word-processing or paper ledgers. Manage basic tasks like printing cheques, paying bills, generating reports, invoicing customers and tracking expenses. Spend less time and money on bookkeeping and paperwork to concentrate on other important areas of the business.

Increased efficiency with advanced tools

Save money by utilising QuickBooks email functionality. Invoices, statements, estimates, purchase orders, sales orders, sales receipts, adjustment notes, and reports can all arrive on your suppliers or customers desktop in minutes. There is also no need to track contact lists seperately. Just synchronise your contact information with Microsoft® Outlook.

Straight forward tracking of tax and GST

QuickBook contains an intuitive and accurate tax tracking system for day-to-day transactions, tax and BAS reporting.

Tax Items are linked to Tax Codes so you can’t accidentally assign the wrong sales or purchase tax code.

Payroll enhancements

• A new Payroll Setup Wizard helps first-time users set up integrated payroll with clear and concise instructions.
• All employee records and payroll transactions are now centralised and at your fingertips in the Payroll Centre. Plus you can now customise the employee list to suit your requirements.
• A new Scheduled Payroll Wizard makes payroll processing convenient and trouble free. Group employees to suit you, and set group attributes that makes processing even easier.
• Edit or void past payroll payments avoiding the need to recalculate entire pay cheques, with inbuilt security safeguards and information messages. For example, when changing actual payroll hours and items pay work either in either Lock Net Pay or Unlock Net Pay mode.
• The new Enter Payroll Information window displays an overall view of the payroll process. Enter the hours for all employees in a single window to simplify payroll entry.
• QuickBooks comes with an enhanced superannuation module providing more calculation options, including storing multiple super fund details for all existing and past super accounts.

Automatically track inventory items in different units of measure

You may buy the same item in one unit of measure, stock it in another, and sell it in yet another. QuickBooks automates conversion from one unit of measure to another as the item moves through your business, avoiding costly mistakes. Now buy and sell products in precisely the way your suppliers and customers prefer.

Batch printing and emailing of forms

Batch printing or emailing your business forms increases business efficiency. Set a Preferred Send Method (email or print) for all forms sent to specific customers, suppliers and employees.

Improved features for working with your accountant

The Accountant’s copy of the company data file streamlines the way you work, with new features including:

• A new dividing date shows which periods are for your accountant to work in, and which are for you;
• Improved warnings for canceling the Accountant’s copy;
• Expanded areas that you and your accountant can work in while the Accountant’s copy is active;
• Review, accept or reject changes from your accountant as a batch, or individually; and
• Receive notes and instructions from your accountant inside the Accountant’s copy.

QuickBooks home page

All key tasks and functions are easily accessible from the home page with new Customer, Supplier, Employee, Company and Banking centres. The information display can be customised in each centre.

Customise and re-size displays and the appearance of your desktop

QuickBooks works even harder for you by customising and re-sizing displays, reports and workflows including the company desktop with colours, content, toolbars and icons to suit the way you work.

An ‘always on’ Audit Trail

The ‘always on’ Audit Trail makes it easy for your accountant to spot possible trouble spots or mis-postings in your accounts.

QuickBooks Google Desktop Search

QuickBooks Google Desktop Search indexes the entire data file making it easy to find exactly what you’re looking for.

".....QuickBooks QBi has incorporated Google Desktop as part of the installation. It uses this as the internal search engine for finding transactions and details in your accounting records, but also crosses over to the data you have stored anywhere on your system. This search tool is very impressive and will dramatically improve your ability to track data wherever it may be hiding."

Portable Company File

A Portable Company File is a compact version of your company file. Small enough to be emailed or saved to a portable drive, it lets you work on files in different locations.

Smarter employee management

The new Employee Organiser allows you to record detailed employee information such as leave, wages, promotions and contacts using the Employee Organiser Wizard, as well as produce sophisticated summaries of your employee’s details and history. By storing your important employee information in one easy-to-access location you can better manage your employees and improve business efficiency.

Reach more potential customers

The easy-to-use QuickBooks Wizard integrates Google Marketing Tools to help you create Google Adwords*, allowing you to reach more potential customers. By creating your own online advertisements you will increase your business’ visibility, as well as help customers quickly locate your business with Google Maps. *Google Adwords is an additional product that can be purchased separately.

Control access to confidential account balances

Controlling access to your confidential account balances is easy with the QuickBooks’ Hide/Show preference. Simply switch your Account Balance previews to off to ensure only you have access to your business’ confidential account balances.

Identify multiple company files and users

Quickly and easily identify multiple company files and users by selecting different homepage colours. Helping to ensure users work on the right company file, your business can take advantage of increased efficiency and accuracy.

Backup your company data automatically

Reckon Tools Backup† makes it easy to securely backup your important company data file. Seamless integration with QuickBooks means your company data file is automatically uploaded to the remote backup server, allowing you to rest assured that your business data is always safe and secure. † Reckon Tools Backup is an additional product that can be purchased separately. Prices start from $29.95 per annum.

Superannuation compliance

QuickBooks now integrates seamlessly with Reckon Tools SuperLink by incorporating a new Super Fund Identification Field that links to a comprehensive list of Australia’s superannuation funds; providing you an easier way of managing your Super Choice compliance and superannuation payments. *Reckon Tools SuperLink is an additional product that can be purchased separately. Prices start from $100 per annum for 0-5 employees.

Easier data file management

QuickBooks allows you to select from 27 Industry-specific Charts of Accounts, meaning you can set up and manage your company file for your specific industry with ease, while improving data integrity with more accurate reports.

Recommended

• 1.8 GHz Intel Pentium IV (or equivalent) with 512 MB RAM (or 1 GB RAM for Windows Vista™)
• 1024 x 768 resolution with small fonts High speed internet access

Minimum

• Windows 2000/XP/Vista™*
• 500 MHz Intel Pentium II (or equivalent) with 256 MB of RAM
• Windows Vista™ users: 1.2 GHz Intel Pentium III (or equivalent) and 1 GB RAM
• 1 GB of disk space for QuickBooks installation
• Internet Explorer 6.0 required
• At least 256 colour SVGA video
• 800 x 600 resolution with small fonts
• Works with any printer supported by Windows 2000/XP/Vista™
• 24 x CD-ROM
• All online features/services require Internet access with at least a 56 Kbps modem
• Microsoft .NET Framework Common Language Runtime 1.1 (provided on CD, requires an additional 150 MB)

* The 64 bit versions of Windows XP, Windows Vista and Server 2008 operating systems are not supported

Multi User Requirements

Multi-user mode is optimised for Microsoft Windows 2000 Server or Windows Server 2003 operating systems, and for Windows 2000/XP Pro/Vista**

**Not all versions of Window Vista are supported. Support is provided for Windows Vista Business and Windows Vista Ultimate only.

Integration Requirements

Microsoft® Word and Excel Integration requires Microsoft® Word and Excel 2000, 2002, 2003 or 2007. Integration limited to export only.

Compatible with Reckon Retail Point of Sale 2009/10 Professional and Lite versions upon release. Reckon does not support Adobe Acrobat 9.0.